Showing posts with label getting organized. Show all posts
Showing posts with label getting organized. Show all posts

Wednesday, December 28, 2011

How to keep track of the RSVPs



Checking the mail has never been so much fun!  Every day a few more RSVPs come in, and it just brightens my stress-filled days.  I only wish it wasn't my wedding so that I'd have some quality hanging out time with everyone!

With a wedding the size of ours, there are a lot of people to keep track of on the guest list.  I am not sure if there is an easier way, but I thought I'd share my method of keeping track of everyone.


1. I keep all the incoming cards for back up.  And possibly a future scrap booking project.


2. I really have a deep love for excel spreadsheets.  Therefore, I have all of my invitees on a basic excel list with their addresses.  I use one line for each person, and if they are bringing an unknown to me person, I just have 'date' as a placeholder.


When I get in their RSVP they get highlighted on the left hand side so I know they wont need to get hunted down on January 8th.  And then on the left I put the number of people coming.  If they can't come, I just put a zero for good record keeping, lol.  


If there is a baby involved, I just put them behind a slash so I can keep the kid head count separate.  I am proud of page 1, almost all have responded!  Good job guys.

I am hoping that we will get a good amount of RSVPs in this week and next week because the deadline is January 7th.  I don't want to have to make a billion phone calls, but from what I read from other brides, it is pretty inevitable.  Until then, I will be anxiously waiting by the mail box :)


Wednesday, December 21, 2011

I feel like this lately.


I am regretting having a wedding immediately following the the stressful holiday season...

It is really bumming me out that I have been so overwhelmed with a wedding to do list that I am totally not even enjoying the holiday season, which is the highlight of my whole year.  I feel like I am being cheated by my own self.  Little things that don't go according to how I want them to make me want to scream and break things.  It is pretty horrible.  I think I need to start doing some yoga or something.

We are 38 days away.  OMG!
And if you work full time, that is only 5 weekends, one of which is Christmas.  And only about 3 weeks of school break left. 

My to-do list:

Meet with cake baker/design cake
Get dress altered
Get Aaron's tux altered
Find a hair person
Have a hair trial
Take engagement pics with Erica
Get veil fixed to work with my hair-do
Buy a garter
Find a jacket thing or sleeves for my dress
Find the last 2 vases we need for centerpieces
Break in my wedding shoes
Buy more supplies for our favors
Finish making the favors
Order Church flowers
Decorate Church candles
Make a program design
Make programs
Book the Church Choir
Order clips for the pews
Make pew decorations
Make a sample centerpiece
Pick a bouquet that I want
Figure out flower order
Finalize attendant gifts
Make table numbers
Make place cards
Help Aaron de-clutter his apartment
Address and send out rehearsal invites
Make rehearsal dessert
Make rehearsal centerpieces
Make mani/pedi appointment
Order Jeff's tux shirt
Figure out how we are decorating the entry
Figure out my guest book vision
Assemble send off rose petals for throwing
Finish the marriage test our Priest gave us
Meet with Fr. James about marriage test
Meet with band
Meet with linens people
Make weekend itinerary
Coordinate with our 'day of' helpers
Call the non-RSVPers

That is all, no big deal.  And I probably left about 10 things off the list too...

As far as Christmas goes, I still need to get gifts for my step brother and sister, but other than that I am done.

You know, a month ago I had a much better attitude and was like, we are doing whatever, and I don't care, everything is wonderful and good.  Now I just look at that list and want to cry. 


This is supposed to be fun, right....?


Thursday, December 8, 2011

Baby, It's cold outside!

It has been literally freezing in Houston the past two days, I think winter has finally arrived!  We braved the frozen tundra to get us a Christmas tree early this week, which was fun.  There is not a more intoxicating aroma than a Christmas tree if you ask me!

My Mom and brother Jeff checking out the selection

And we went out for Gingerbread Lattes from Starbucks afterwards :)


Yes!

And today I had a lovely dinner date with my gals Lindsey and Leslie.  Came home, finished my last school project, so I am OFFICIALLY DONE!  (for the semester)  Such a wonderful feeling!  

Oh, and Aaron and I met with Fr. James, the new head priest at our church about wedding things - I will talk about that more in a post soon.  He gave us a super long test to take to see how good we will be at marriage, lol.  It is a take home test, so I need to finish that and bring it back for the results.

Other wedding things that are going down this weekend:
*My Mom and I are going to Harwin (Houston's ethnic shopping district) for some discount fabric for table cloths
*Hopefully finding some last items for my Bridesmaids gifts
*Visiting a whole-sale flower shop we might order the wedding flowers from
*Checking into a rehearsal dinner locale
*Seeing about a hair lady my neighbor recommended

Oye, there is still so much to do!

Monday, September 19, 2011

Updates and such!

If my schedule were a picture...

Hey guys!  Just wanted to do a general update and take a break from the 'look what I bought!' posts. :)

Last week was sooooo busy.  I was out and about every night of the week at either class, or a baseball game or church.  By the time Friday rolled around I was super exhausted.  So that resulted in a major lazy weekend, which I thoroughly enjoyed. 

Saturday my Mom and I went shopping and I got a few new tops, so that was fun.  We also attempted to find some more vases and light up tree things that we are going to make into centerpieces - so we were a tad productive!

I got a call last week from Alfred Angelo that my dress was here already!  We didn't get a chance to go pick it up, but my Mom made a good point: rather than lug the dress all the way home only to bring it back for alterations a few weeks later, I should just wait so I can knock it all out of the way at one time.  So my Mom gets the efficiency award for the week, lol.

This Wednesday is our tasting at the Petroleum Club!  I am super excited about this :)  It is going to be at lunchtime and we could have 4 people come, so my Mom and little brother are coming with Aaron and I.  When I spoke with our venue coordinator, she reminded me of the Club's dress code, so we are are going to get all dolled up and eat a fancy downtown lunch. 

Wednesday evening I am going to try and meet up with my friends for some much needed girl time, which I am also looking forward to!

Then Thursday evening Aaron and I are off to Vegas for Angela and Erik's wedding!  Super yay!  I love that Aaron is from Las Vegas, we get to go there all the time which is awesome!  Sorry I am going nuts with the exclamation marks!  lol.  I'm not sure what the exact schedule is but there is talk of a Greek Festival going on, a girls night on Friday, getting hairdo's at the blowdry bar on Saturday, an all dessert reception (omg,yay.), brunch with the newlyweds on Sunday.  So lots of fun things going on, so looking forward to the trip!  And Aaron, while looking forward to the trip as well, is mega excited that fate has smiled upon us and we should be checked into the hotel in time to not miss any of the new Thursday night TV shows (Parks & Rec, The Office, etc.).  We are TV addicts, and it is very sad.  But we get back Monday afternoon, so we should have a good long weekend trip!

School is going well, and I am staying on top of all my class work for the most part.  The bummer about this trip for the weekend is that I am coming back to a test on Tuesday, and I am missing tests on Thursday and Friday - so I am making up one of them Thursday, and the other one I can't retake, so whatever I get on my final will count twice.  Eek!  I am really thankful that I got good advice from fellow classmates about the courses I am in, so everything is manageable and not super challenging or time intensive. 

I am getting super excited for my upcoming bridal shower in San Antonio.  A little over a month away!  I already got a super cute dress to wear too :)

The diet, eh, things could be going better.  I sort of majorly fell off the wagon for the entire week.  I know being busy isn't a good excuse, but it is my excuse nonetheless.  When I get back from Las Vegas I am really going to hit it hard, and also add some exercise to the mix.  It has finally cooled off in this city, and the small bit of trees and nature for now has stopped catching fire so it is safer to breathe the air - no excuse to not exercise!  And I need to just give my photo with a sign to not serve me to all the fast food places around my workplace.  Maybe I should take a couple hours and re-watch Super Size Me...

And we are nearing the 4 month mark on the countdown to the wedding!  I have the bridesmaid dresses picked out (they are the ones from this post), so the action items for the rest of the month:  follow up that everyone has gotten their dresses, find some invites that I like so I can order them next month, book the cake maker.  Not too bad!

I think I have covered most everything that I can think of.  I'll have lots of fun posts to do for the next couple of weeks!  How are things with you?


Friday, June 17, 2011

A Letter to Fr John

This is a little late, but...

Two weeks ago, I sent this letter to Fr John, the head priest at our church:


Hi Fr. John, 

I emailed you a while back about reserving January 28th for Aaron Hinkley and I's wedding, and I just had some questions I was hoping you could help me with. 

1. As far as time goes, you had mentioned 4:30 was the latest we could schedule the ceremony?  Just wanted to confirm this.  How long does a ceremony generally last?
2. Are there any certain rules of decorations and things that we should be aware of for decorating the ceremony space?
3. I have never attended an Orthodox wedding, Aaron had told me that we have wedding crowns that we wear for part of the ceremony, is there anything else we need to provide for the ceremony?  And also, I'd like to have a ceremony programs sort of explaining the ceremony (most of our guests will have not been to an Orthodox wedding ceremony) - do you know of a good resource to find this information, or maybe have an example of one?
4. Do we need to provide music?
5. Costs for ceremony?
6. Will the church be available in the afternoon for photos? (we are planning to take them beforehand I think, if we can)
7. Fr. Symeon had mentioned something about meeting for pre-marriage classes, or something along those lines - is that something offered/recommended that couples do?

I think that is all I had for now, sorry there are so many - I am a crazy planner! :) Thank you for all your help!

Natalie Martinez


His response was:

I think we should set up a meeting.

lol

So we did just that, and had a meeting with Fr John last Saturday.
SO helpful!

I got this handy packet of info, all of my questions (for now) answered, AND 2 wedding videos of ceremonies that took place at our church!

In case you ever wondered how to have an Orthodox wedding, here you go! (click the image for a larger view)





Monday, February 21, 2011

Short Term To-Do List

How do you eat an elephant?  One bite at a time!

I like to think about things in pieces so I don't get overwhelmed and give myself ulcers.  Right now, ie: February- May is phase 1.  Phase 1 includes all the to-do items up until save the dates get mailed out.  For those of you just joining us, we already have our budget together and made the rough invite list, booked a venue and our date at the church.  So now I will apply Natalie's patented work backwards method to create my list.  I made up this method long ago and it has changed my life as far as prioritizing tasks goes and figuring out how to get stuff done.  I am going to write a book about it and sell it for 3 easy payments of $9.95 on an infomercial one of these days...  Ok probably not because it is very simple, and can be applied to anything.  I think about the end product, in all of its glory, then figure the step right before the end, then the step before that, etc., and get the prior steps to making it happen.  Here is a visual example of N.P.W.B.M. to my career:
So anyway, back on topic.  When I think about a save the date card/magnet/whatever that I want to send out, these questions arise:
1. What is the theme of this card?
2. What info is included?
3. Is there a color scheme?

I am a fan of things coordinating so I would like the save the dates we use to have a theme that will go with the wedding.
To Do Item 1. Pick a theme

What goes on this thing anyway?  Our names - done.  The date - done.  City - done.  Website - not done.
To Do Item 2. Make website
What goes on a website?
*Info about us
*Places/addresses/maps
*Attendants
To Do Item 2.1 Choose attendants
*Registry Info
To Do Item 2.2 Register
*Accommodations
To Do Item 2.3 Get a group rate at a hotel somewhere

What color scheme is incorporated into the website and save the date card? 
To Do Item 3. Take Mom to Petroleum club (she is my artistic consultant) and see which colors she thinks would totally clash in there.
To Do Item 4. Choose a color scheme that works with church, reception venues, compliments attendants' skin tones, comes in seasonal flowers for January.  I am nothing if not thorough.  lol.
To Do Item 5. Get addresses and mail these suckers out.

To Do List
1. Pick a Theme
2. Make Website
2.1 Choose Attendants
2.2 Register
2.3 Get Hotel Group Rates
3. Get a Mom Tour of PCOH
4. Pick Colors
5. Get Addresses
6. Order Save the Dates
7. Mail Save the Dates

Deadline: May 2011

Ready, set, go!

Tuesday, January 18, 2011

Wedding Planner?


Has anyone used a wedding planner?  My gut is telling me don't do it, because she might fall in love with A and steal him away from me, but also that it may be money better spent elsewhere.  I am thinking about wedding planners today because school started back up for the Spring semester, so I was back to my 14 hour days three times a week.  And even though I have tunnel vision about all things wedding lately, I have a full time job that I need to tend to, 9 hours of classes per week, homework and studying time, catching up on all the tivo-ed shows for the week, time with A, time with the non A friends, keeping up with a super awesome blog, and volunteering through my school to do taxes for poor people.  I am a busy gal!  So I see a wedding planner as being a nice helper who can handle things, though I don't know what things.  And also, wedding planners are always in cahoots with other wedding vendors and can negotiate good deals on my behalf.  But then also, the real life wedding planners are very sassy on tv and all they do is tell the bride she can't spend money on things.  I don't need any help in that department.  And not to float my own boat, but I have had a few successful negotiations go down in my day, so I bet I could do a decent job.  So I don't know, there are good reasons for both options.  If you are pro-wedding planner, or opposed - let me know, knowledge is power!!!

Monday, January 17, 2011

First things first.

Getting organized is super important if you want to prevent yourself from going into full-on stressed out Bridezilla mode.

A and I have been engaged for about 2 months now.  This happened a week or so before Thanksgiving 2010, so I thought it was best to wait until after all of the holidays before we start stressing ourselves out with wedding planning things.  Well that time is now!

Don't get me wrong, I am so excited to be planning my wedding that I dabbled in all the different areas while the holidays were in full swing.  I mean, I checked out wedding bands (rings, not music), wedding bands (music, not rings), venues, cake makers, photographers, dresses, shoes, rehearsal dinner locales, etc.  So just a few things, no biggie.  And shortly thereafter I began to nearly have panic attacks when I think of everything that needs to be done.  My brain was exploding.

I really wish I were the type of person who can just see something they love, get it, and call it a day.  I am too much of a second guesser.  I can only feel comfortable with my decision after I have seen all things available to me.  And then once I see all things available, I have to go into analysis mode, because though I may not value my time as much as I should, I do value my money - and want to get the most bang for my buck regardless of how many bucks that is.  ie: I'd spend $500 on a gently used Romona Keveza dress from ebay before I'd spending it paying full price for a brand new dress made from polyester and has wonky seams due to mass production quality issues.  But for some people, a white dress is a white dress, and others will pay any price to have their dress bring them to tears because it is so perfect.  I get it though, I mean who doesn't want to look stunning, but it is going to come down to wearing the Carolina Herrera dress and having the party at the airport HoJo?  But if money is no object, by all means, have it all!
Ok back on topic. 

So before I pick colors and bridesmaids and cake flavors I need to figure out two things.

1. The Wedding Mission Statement
2. The Budget

What am I talking about, wedding mission statement?  When I think mission statement, I think of what I want at the very basic level of all of this.  I believe that coming up with a basic goal will help us when making the bazillion decisions we are going to be making during this process.  Especially when making budgetary decisions.  I've seen it all over wedding TV - that brides get so hung up on one tiny detail that they MUST HAVE that has me scratching my head because when you think 'big picture' this thing is a waste of money, or time stressing about it.  Easy for me to say, being on the outside I guess.  But if my goal is to have a day where I am at my most beautiful, I will have no problems serving chicken instead of prime rib while spending my funds on hair extensions, teeth whitening, and a super fierce dress.  And if you can't come up with a good mission statement then at least figure what is most important to your day and make that your focus. 

My wedding mission statement?

It is still a work in progress, but if I had to say right now: I want our wedding to be really big, really fun, and 'us'.
A doesn't have a huge family, and they don't seem to be all that close, but I hope they all can make the trip to Houston for our wedding.  I, on the other hand, come from a Hispanic family, so there are TONS of us.  But I wouldn't want it any other way!  They are all so dear to me, that I couldn't even imagine having such an important day without everyone I love there with us.  And then I want it to be fun.  When I think back to other weddings I have been to - I don't really remember what the bride was wearing (they always look beautiful and are wearing white(or green!)), I don't usually remember where it was unless it was somewhere extra fancy or really unfancy, I don't remember the food unless it was outstanding, I probably threw out the favor I got because it sat in my car for weeks - but I do remember the general amount of fun that I had.  Fun can be traced back to many elements, I know.  But I don't doubt that my analytical side can more or less figure what elements add to the fun of the night.  Fancier dress doesn't add to the fun, but a better DJ does...etc.  And the 'us' sort of goes without saying.  Luckily (or not) A and I are footing the bill for this soiree, so we don't have any pushy decision makers to guide us on how to spend their money (and pressuring us to get stuff that we don't care for).  But 'us'.  I could probably make a pie chart of us more easily, because we are so many things.  We are nerds, we like fancy things but aren't fancy people, we (A way more than myself) are kinda hip, yet also traditional.  So throwing the most important party of my life that is 'us' and super fun and that I can invite everyone I want to - it is going to be a job!  But I am up for it, and I am so happy/thankful that A and I like the same stuff for the most part, so compromising will be minimal.
Source                                                                                                                             Source







I have a dream....it is that cake.






Oh yeah, and the budget.  This is important.  I will make a separate lengthy post on the topic, because I am an accountant and budgets are like my favorite things ever.  lol.  But since A and I are footing the bill, we don't have much of a cushion to go over the budget.  So it is essential to be in the know, and estimate everything we will be buying so we aren't in a situation where we put a non refundable deposit on the ballroom at the St. Regis and don't have money to buy a cake.  The flip side of course is true, I don't want to get the cheap everything because I assume we can't come up with a decent chuck of change to have something nice.  Eating McNuggets in a wedding gown wondering where my life took a wrong turn...
Budgets are a necessary evil.   
But don't let budgets get you down.  Having been a bargain hunter all of my days, I can assure you that nice things can be had at ANY price point.  You just have to be flexible on the nice things and you will go far.  If you absolutely must have that Vera Wang style #8457 dress.  You may have to search a long time to find that dress for $1000, and you may never find it before your wedding day.  But if you have $1000 to buy 'a designer gown' I could probably go find 12 of them for you right this minute.  If you HAVE to have your reception at Hotel Zaza, you may have to serve only cake and punch and have it on a Sunday afternoon, or be prepared to pony up that F&B minimum.  But if you want boutique hotel inside the loop, you have several very equally cool options, and probably equally eager to get your business catering managers willing to negotiate. 
A and I are totally willing to cut back on our spending this year and combined with (if necessary) spending our whole life savings (which isn't a super ton of money...) because we are both graduate students that 2-3 years from now will have some serious earning potential.  Not that we should leave nothing for a rainy day, but if we love something enough, we will consider maxing out the budget.  You only get married (for the first time, at least) once, right?  ((Of course, that is what wedding vendors want you to feel so you give them all of your cash.... ))  Either way, I have mostly gotten our budget together and we are ready to rock.

So yeah, that is that.  Now it is onward to venue selections!